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The Process
Turn Idea-Kryptonitous into a Superpower!
Hi, Katey here, you'll see a reference to Tiny Digital Growth which was a different website based solely on automations. Since then have decided to consolidate and have everything under one umbrella-ella because simplifying the process is what I preach and should also be what I practice ;-)
"Idea-Kryptonitous: The crippling thought that something is wrong or that there are just too many ideas that it induces a state of overwhelm-ness. So nothing gets done the way you wish it would" ~ Katey Shaw
For me, ideas often feel like an 80s Aerobics video where a bunch of people jump on stage in weird outfits.
It's a bit all over the place, but there is a rhythm to the maddness 😂
The difference between ideas being a coordinated event or stress induced inactivity, is the emotions we have attached to it.
So if you want to make Ideas-Kryptonitous a superpower here's what you could do...
1. Circle of Competence Thinking
Imagine the stress associated with the thing you are trying to achieve. Then draw two lists where are you are are skilled? Write them on one side.
Then on the other side write down your:
Knowledge gaps, skill shortage issues, plus any other problems
From this list is there are logical next small step you could take?
2. Assess your Activation Energy
Some things light us up...we are happy to go down the rabbit hole and nerd out on it. Others exhaust and overwhelm us.
Assess what's in your too hard basket. Why is it 'so' hard? Can it be answered by going into a Facebook group of knowledge base? Outsourced on Fiverr or somewhere else?
3. Decide what you need and move with it
Inversion thinking, is the mental framework where you look at the worse that could happen and do what you can to avoid getting in that position. For some people this is helpful for others it causes them to spiral.
So, decide what you need and move with it.
4. Know the world does not stop
Whether you do or you don't. There really aren't any serious consequences for your actions. It's just self induced stress or anxiety. So be kind to yourself and know that if you do right by yourself and others -- it will work out ok in the end.
Be Your Own Superhero:
Here is a quick checklist to get you started with turning idea-kryptonitous into a super power.
Create a map of your land
Determine what is within your wheel house of competence
Start where it's easiest
Keep making tiny steps forward
Hi I'm Katey 👋🏼 and I love all things Automations, AI and Neuro(human)Science.
I used to be a Virtual Assistant (living in Australia) before evolving into a Digital Business and Automations Manager. I was then recruited to manage a team of Virtual Assistants based in the Philippines.
Through this journey, I have seen the mental toll it can take on me as an individual, for the entrepreneurs I've worked with, and the team members (VAs) hired to manage things they aren't quite sure of. Sometimes, the stress of everything leaks on to their clients because the "what's happening next" isn't communicated clearly enough.
As a result, I've built a process to reduce the mental load for everyone and even recruited some robots along the way to help.
If you want to learn a little more about me, click the link below:
About
Get back time to spend with family, friends and other areas of growth!
🤖
Automate
your workflow
Have robots handle the copy & pasting from one platform to another. Get them to duplicate folders, files or proposals to be edited and emails drafted and prepared for sending.
🌊
Streamline
your processes
Design templates, checklist and task notifications so you are not having to 'think' or keep your mental note reminders ringing to check if you've done something. Let the program keep a track of that
👩🏽💻
Hire
a Virtual Assistant
Get a human to run the system for you! From customer care, to service delivery, marketing admin, report editing and tech error troubleshooting. Virtual Assistants will be able to manage the nuances of your business.
Frequently Asked Questions
How automations work...
Automations help businesses increase their productivity by collecting information from one platform and updating another. For example, if someone makes a booking in your scheduling app like Calendly. It can update your CRM deal/contact card in a tool such as Hubspot to let you know this person has booked in.
If you wanted to, you could also create a follow up email reminder to be set to a person should they have not booked say within 2 days of the initial contact.
This process helps reduce you and your team's mental load, by not having to 'think' about updating your CRM and/or sending a follow up. As it's all been automated for you.
For more examples of various automations that can be created check out: https://untask.me/automations
What automations software do we use...
We like to take an automation without coding (no code) or low code approach for any system built to be run by a virtual assistant. As this makes it easy for anybody to manage. What this means is: we use tools like Zapier, Make (formerly Integromat), Pabbly or Insightly to digitally glue the programs together.
There are more advanced and technical software such as Automation Anywhere, Blue Prism and UI Path - however for the average consulting service these tools might be out of budget and unnecessary.
How a virtual assistant works...
A virtual assistant (also known as VA) is a human who can work for you and your business, without having to step foot in your office. They work remotely either in their own home, a call centre type place or a co-working space deepening on your needs and requirements.
What a virtual assistant can do is wide and varied from admin support to social media marketing to data entry and report writing. Some virtual assistant can take phone calls and handle a wide range of tasks from appointment setting to recruitment management to project management.
Ultimately, a virtual assistant works best when given a role and set of tasks that they need to do regularly. Then if time and rhythm should allow it they can also squeeze in other adhoc tasks as requested depending on their capability.
Whether you are hiring in the Philippines, India or Africa or somewhere more close to your home base like Australia, America or New Zealand, each person needs a set of guides and some training to get started.
AI, Automations and Virtual Assistants (VA) what is the difference...
At UnTask.Me when we talk about Virtual Assistants - we talk about humans - people typically located in the Philippines, but they can also be located in Australia, Africa, America or other locations in the world. These humans have a skill set in managing a basic level of business.
If you need strategic support in your business, then we recommend hiring a consultant, Online Business Manager (OBM) or Project Manager.
Automations require human setup, using a Correlation and If-this-than-that approach to ensuring the automated workflow gets executed as it should. The beauty of an automation is that once setup, a series of tasks that typically could be delayed due to human unavailability, can be executed by the program (robot) in under a minute 24/7.
The downside of automations is, like any piece of technology, you or your virtual assistant needs to check for updates and manage errors.
AI on the other hand, acts human like and provides answers if prompted to. AI is able pull from a data base of resources to get answers. For example Chatbots (can also be referred to a virtual assistants - but here at UnTask.Me we will refer to them as chatbots or AI) are able to supply solutions to your enquiry by using the inputted resources to get your answer.
Does AI get it right 100% of the time - no - it's probably closer to 80% accuracy. However, this is where having a human Virtual Assistant can support you, as they can assess and address the enquiry.
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